请教高层公寓管理问题 - HOA Board issues - Please help!

I am director of the Board in VA. Recently entered a new management contract with a new company. The president signed the contract which approved by Board; but 1) no concent/motion/vote or authorize him to sign the contract; 2) next to the signatures, no print name and titile; 3) no witness from the owner. Also VP resigned, the contract was signed totally under his own presentation.

He did not noticed us at all, after signed, he email us. Did he do the right thing?

Could any master answer my questions? Please fogive me in English, because everthing is processing in English, so easy to express. Looking forward help and answer! Thanks!